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How central government employees can change their name?

By in Personal

Welcome to our guide on Name/ Surname change process of Central Government Employee. Sometimes, dealing with official procedures can be confusing, especially when it comes to changing your name. But don't worry! This blog is here to make it simple for you. We'll walk you through the steps, share important information, and give guidance if you're a Central Government employee looking to make this big change. Whether you're changing your name because of marriage, personal choice, or any other reason, we've got all the details you need. Let's work together to make changing your name or surname as a Central Government Employee easy and stress-free.

Step 1: Prepare a Notarized Undertaking/Affidavit in Original

Draft a formal statement, known as an affidavit, confirming your decision to change your name/surname. This document should be in the original form and duly notarized by a legal authority or a notary public. The affidavit should be prepared on a stamp paper with a denomination of either Rs. 10 or Rs. 20.

Format:

I, {Applicant Old Name} S/o or D/o {Applicant’s Father’s Name} , aged around {Age of Applicant} years, resident of {Address of Applicant} , do hereby solemnly affirm and declare as under:-

  1. That l am presently Citizen of India. (As Gazette of India is for Indian Citizen only)
  2. That my name as per the record is {Applicant Old Name}
  3. That I have changed my name to {Applicant New Name} on {Date of Change of Name}
  4. I am getting a public notice published to this effect in the newspaper.
  5. I state that {Applicant Old Name} and the {Applicant New Name} is the name of the same person and that is myself.

    I am executing this declaration to be submitted to the concerned authorities for the change of name.

    I hereby state that whatever is stated herein above is true to the best of my knowledge. Solemly affirmed at {Place of Affidavit} on this {Date of Affidavit}


    {Signature of Applicant}

    {Name of Applicant}

    VERIFICATION:
    Verified on this {Date of Affidavit} that the contents of the affidavit are true and correct, nothing material, nothing material has be concealed and no part of it is false.


    {Signature of Applicant}

    {Name of Applicant}

Step 2: Obtain a No Objection Certificate (NOC) from the Department

Secure a No Objection Certificate from the department in which you are employed. This document should state that the department has no objection to the employee changing their name and surname.

Step 3: Prepare Deed for Name Change of Public Notice:

Complete the deed for the name change of the public notice by typing your old name and signing it only with your old name. Include details of two witnesses, both of whom must hold the rank of gazetted officer.

Format:

DEED FOR CENTRAL GOVT. EMPLOYEE F‌OR CHANGE OF NAME/SURNAME

By the deed the undersigned {Applicant New Name} lately called {Applicant Old Name} employed as {Designation of Applicant} at {Department of Applicant} do hereby:-

 

  1. Wholly renounce, relinquish and abandon on the use of my former name of {Applicant Old Name} and in place thereof do assume from the date there of the name of {Applicant New Name} and so that I may hereafter be called, known and distinguished not by my former name of {Applicant Old Name} of but by my assumed name of {Applicant New Name}.
  2. For the purpose of evidencing such my determination, declare that 1 shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions private as well as public and upon all occasions whatsoever use and sign the name of {Applicant New Name} as my name in place of and in substitution for my former name of {Applicant Old Name}.
  3. Expressly authorities and request all persons at all times hereafter to designate and address me by such assumed name of {Applicant New Name}
  4. In witness whereof I have here unto subscribed my former and adopted name of {Applicant New Name} ............................. and ............................ affixed my seal this ........................ day of ...............................



{Applicant Old Name} 

 

{Signature of Applicant}

 

Witness No. 1 (GAZETTED)

 

Signature: {Signature of Witness 1}

Full Name: {Full Name of Witness 1}

Address: {Address of Witness 1}

Mobile No.: {Mobile Number of Witness 1}

 

Witness No. 2 (GAZETTED)

 

Signature: {Signature of Witness 2}

Full Name: {Full Name of Witness 2}

Address: {Address of Witness 2}

Mobile No.: {Mobile Number of Witness 2}

Step 4: Publish a Public Notice in a Daily Local National Newspaper

Place an advertisement in a daily local national newspaper, either in English or Hindi. The notice should include your old name, gender, father's name, full residential address, new name, and gender. Ensure it's from your individual perspective, not from a lawyer, and appears in the Public Notice heading in the newspaper only. The format of the advertisement is given in the New Modified Public Notice Format.

Format:

DEED FOR CENTRAL GOVT. EMPLOYEE F‌OR CHANGE OF NAME/SURNAME

By the deed the undersigned {Applicant New Name} lately called {Applicant Old Name} employed as {Designation of Applicant} at {Department of Applicant} do hereby:-

 

  1. Wholly renounce, relinquish and abandon on the use of my former name of {Applicant Old Name} and in place thereof do assume from the date there of the name of {Applicant New Name} and so that I may hereafter be called, known and distinguished not by my former name of {Applicant Old Name} of but by my assumed name of {Applicant New Name}.
  2. For the purpose of evidencing such my determination, declare that 1 shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions private as well as public and upon all occasions whatsoever use and sign the name of {Applicant New Name} as my name in place of and in substitution for my former name of {Applicant Old Name}.
  3. Expressly authorities and request all persons at all times hereafter to designate and address me by such assumed name of {Applicant New Name}
  4. In witness whereof I have here unto subscribed my former and adopted name of {Applicant New Name} ............................. and ............................ affixed my seal this ........................ day of ...............................



{Applicant Old Name} 

 

{Signature of Applicant}

 

Witness No. 1 (GAZETTED)

 

Signature: {Signature of Witness 1}

Full Name: {Full Name of Witness 1}

Address: {Address of Witness 1}

Mobile No.: {Mobile Number of Witness 1}

 

Witness No. 2 (GAZETTED)

 

Signature: {Signature of Witness 2}

Full Name: {Full Name of Witness 2}

Address: {Address of Witness 2}

Mobile No.: {Mobile Number of Witness 2}

Step 5: Prepare a CD

Create a CD containing the prescribed format for the public notice for the change of name in MS Word, excluding the witness section.

Format:

DEED FOR CENTRAL GOVT. EMPLOYEE F‌OR CHANGE OF NAME/SURNAME

 

By the deed the undersigned {Applicant New Name} lately called {Applicant Old Name} employed as {Designation of Applicant} at {Department of Applicant} do hereby:-

 

  1. Wholly renounce, relinquish and abandon on the use of my former name of {Applicant Old Name} and in place thereof do assume from the date there of the name of {Applicant New Name} and so that I may hereafter be called, known and distinguished not by my former name of {Applicant Old Name} of but by my assumed name of {Applicant New Name}.
  2. For the purpose of evidencing such my determination, declare that 1 shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions private as well as public and upon all occasions whatsoever use and sign the name of {Applicant New Name} as my name in place of and in substitution for my former name of {Applicant Old Name}.
  3. Expressly authorities and request all persons at all times hereafter to designate and address me by such assumed name of {Applicant New Name}
  4. In witness whereof I have here unto subscribed my former and adopted name of {Applicant New Name} ............................. and ............................ affixed my seal this ........................ day of ...............................



{Applicant Old Name} 

Step 6: Provide a CD Certificate Signed by the Applicant (Old Name)

Include a certificate, signed using your old name, declaring that the contents of the hard copies and the digital copy are identical.

Format:

‌I {Applicant Old Name} S/o / D/o / Transgender of {Applicant Father Name} R/o {Applicant Address}, declares that

  1. The matter in CD and hardcopy are same and i am responsible for any mismatch.
  2. I am responsible for the quality of CD.
  3. That the above statements are true and correct.

 

{Signature of Applicant}

{Old Name of Applicant}

Step 7: Submit Two Recent Self-Attested Photographs

Attach two recent self-attested photographs of yourself.

Step 8: Include a Self-Attested Copy of Photo ID Proof

Submit a self-attested copy of your photo ID proof, such as Aadhar Card, Voter ID Card, or Passport.

Step 9: Provide ID Proof for Witnesses (Gazetted Officer)

Include self-attested photocopies of the ID proof for the witnesses, who should be Gazetted Officers. This could be their Aadhar card, Voter ID card, or Passport.

Step 10: Fee Payment

Check with the Department of Publication for the applicable fee and payment instructions. Pay the required fee on https://bharatkosh.gov.in/.

Don't know how to pay eGazette fee on Bharatkosh?

Read this article to know how to pay eGazette fee on Bharatkosh website.

Step 11: Write a Request Letter

Draft a letter addressed to the Controller of Publication, Department of Publication, with your contact details (telephone number and email). Submit this letter along with all above documents in hardcopy with CD.

Format:

To

               The Controller of Publications,

               Department on Publications,

               Civil lines, Delhi- 110054

Subject: Request for change of Name

Sir/ Ma'am,

I wish to change my name from {Applicant Old Name} to {Applicant New Name}. Kindly note the same in Gazette of India (Part-IV). i have completed all the formalities in all respect. All the required documents and CD are attached with this letter.

Thanking you,

Yours Faithfully

 

{Signature of the Applicant}

 

Name of the Applicant.                            : {Applicant New Name}

Address of the Applicant.                        : {Address of Applicant}

Mobile Number of Applicant                   : {Mobile number of Applicant}

E-mail ID of Applicant                              : {Email Id of Applicant}

Date of Submission to the department   : {Date of Submission}

Step 12: Courier Instructions

Courier all the aforementioned documents, including the original CD, to the Controller of Publication, Department of Publication, Civil Lines, Delhi-110054, behind Old Vidhan Sabha, near Vidhan Sabha Metro Station. Once the verification is complete, you will receive your name change certificate (Gazette Notification) within 40-50 days.

Frequently Asked Questions

Yes, there's no issue with that. Simply provide a copy of the Gazette notification and a notarized statement confirming that the name on your mark sheet and application form corresponds to the same individual during document verification.

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