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Name change process due to Gender Change

Changing your gender is a personal journey that might include changing your name. When you decide to change your name because of a gender conversion, it's a significant step with specific procedures. This article simplifies the process, explaining essential steps, required documents, and considerations for name change process due to gender change. Whether you want a name that aligns with your gender identity or reflects your authentic self, this journey is personal and meaningful. Join us as we guide you through the steps and offer advice for those starting the transformative journey of changing their name after a gender conversion.

Step 1: Prepare an Undertaking/Affidavit in Original for Change of Gender

Draft a formal statement, known as an affidavit, confirming your decision to change your gender. This serves as an official declaration of your intent. The affidavit should be prepared on a stamp paper with a denomination of either Rs. 10 or Rs. 20.

Format of affidavit for name change due to gender change:

AFFIDAVIT FOR NAME CHANGE DUE TO CHANGE OF GENDER

 

I {Applicant Old Name} s/o, d/o {Applicant Father’s Name} R/o {Applicant Address} do solemnly hereby declare and affirm as under:-

  1. That l am presently Citizen of India. (As Gazette of India is for Indian Citizen only)
  2.  l am residing at above said premises.
  3. My old name is {Applicant Old Name}
  4. My new name is {Applicant New Name}
  5. That my Gender before operation is {Gender before operation} and Gender after operation is {Gender after operation}
  6. That {Name of Doctor}, {Designation of Doctor} performed my surgery on {Date of Surgery}
  7. I am {Religion of Applicant} by birth
  8. Now I want to change my name from {Applicant Old Name} to {Applicant New Name}
  9. I belong to {Category of Applicant} Category
  10. The title, surname, etc. in my new name belongs to the same category i.e I am not changing my category
  11. It is my true and correct statement.

The contents of the undertaking or Affidavit are correct to best of knowledge and belief and nothing is concealed. He/She shall be fully responsible for any misrepresentation and consequences if arise in future.

 

{Signature of Applicant}

 

{Old Name of Applicant}

 

VERIFICATION:

Verified on this {Date of Affidavit} that the contents of the affidavit are true and correct, nothing material, nothing material has been concealed and no part of it is false.

 

{Signature of Applicant}

 

{Old Name of Applicant}

 

 

Step 2: Get Affidavit Notarised

After preparing the affidavit in Step 1, make sure to get it notarized by a legal authority or a notary public. This step adds an extra layer of authenticity to your statement.

Step 3: Fill the Prescribed Performa for Public Notice

Complete the official form for the public notice, typing your old name and signing it only with your old name. Also, include details of two witnesses who can confirm your identity and submit 2 copies of this certificate along with application.

Format of public notice for name change due to gender change:

 

PUBLIC NOTICE

FOR CHANGE OF NAME & GENDER

 

  1. I, ‌{Applicant Old Name} S/o / D/o / Transgender of {Applicant Father Name} hereby undertake that I {Applicant Old Name} want to change my name to {Applicant New Name} and gender as {Gender After Operation}
  2. I {Applicant Old Name} henceforth be known as {Applicant New Name} S/o / D/o Transgender of {Applicant Father Name}
  3. The above statement made by me is true and correct to the best of my knowledge and belief. If any legal issue arises in this regard at any stage, i will be personally responsible for the same and, Department of publication will not be liable for any consequences arising therefrom.

 

{Signature of Applicant}

 

{Old Name of Applicant}



Witness No. 1

 

Signature: {Signature of Witness 1}

Full Name: {Full Name of Witness 1}

Address: {Address of Witness 1}

Mobile No.: {Mobile Number of Witness 1}

 

Witness No. 2

 

Signature: {Signature of Witness 2}

Full Name: {Full Name of Witness 2}

Address: {Address of Witness 2}

Mobile No.: {Mobile Number of Witness 2}

Step 4: Publish a Public Notice in a Local and National Newspaper

Place an advertisement in a daily local national newspaper, either in English or Hindi. The notice should include your old name, gender, father's name, full residential address, new name, and gender. Ensure it's from your perspective, not from a lawyer, and appears in the Public Notice section, not the Change of Name section. This advertisement in original must be submitted with other relevant documents.

Format of public notice (for newspaper publication) for name change due to gender change:

 

PUBLIC NOTICE

FOR CHANGE OF NAME & GENDER

 

  1. I, ‌{Applicant Old Name} S/o / D/o / Transgender of {Applicant Father Name} hereby undertake that I {Applicant Old Name} want to change my name to {Applicant New Name} and gender as {Gender After Operation}
  2. I {Applicant Old Name} henceforth be known as {Applicant New Name} S/o / D/o Transgender of {Applicant Father Name}
  3. The above statement made by me is true and correct to the best of my knowledge and belief. If any legal issue arises in this regard at any stage, i will be personally responsible for the same and, Department of publication will not be liable for any consequences arising therefrom.

 

{Signature of Applicant}

 

{Old Name of Applicant}



Witness No. 1

 

Signature: {Signature of Witness 1}

Full Name: {Full Name of Witness 1}

Address: {Address of Witness 1}

Mobile No.: {Mobile Number of Witness 1}

 

Witness No. 2

 

Signature: {Signature of Witness 2}

Full Name: {Full Name of Witness 2}

Address: {Address of Witness 2}

Mobile No.: {Mobile Number of Witness 2}

Step 5: Prepare a CD

Create a CD containing the prescribed format for the public notice for the change of name and gender in MS Word, excluding the witness section.

Format:

 

  1. I, ‌{Applicant Old Name} S/o / D/o / Transgender of {Applicant Father Name} hereby undertake that I {Applicant Old Name} want to change my name to {Applicant New Name} and gender as {Gender After Operation}
  2. I {Applicant Old Name} henceforth be known as {Applicant New Name} S/o / D/o Transgender of {Applicant Father Name}
  3. The above statement made by me is true and correct to the best of my knowledge and belief. If any legal issue arises in this regard at any stage, i will be personally responsible for the same and, Department of publication will not be liable for any consequences arising therefrom.

 

 

{Old Name of Applicant}

 

Step 6: Provide a CD Certificate Signed by the Applicant

Include a certificate, signed using your old name, stating that the contents of the hard copies and the digital copy are identical.

Format:

‌I {Applicant Old Name} S/o / D/o / Transgender of {Applicant Father Name} R/o {Applicant Address}, declares that

  1. The matter in CD and hardcopy are same and i am responsible for any mismatch.
  2. I am responsible for the quality of CD.
  3. That the above statements are true and correct.

 

{Signature of Applicant}

{Old Name of Applicant}

Step 7: Submit Two Recent Self-Attested Photographs

Attach two recent self-attested photographs of yourself.

Step 8: Include a Self-Attested Copy of Photo ID Proof

Submit a self-attested copy of your photo ID proof, such as Aadhar Card, Voter ID Card, or Passport.

Step 9: Provide ID Proof for Witnesses

Include self-attested photocopies of the ID proof for the witnesses, such as Aadhar card, Voter ID card, or Passport.

Step 10: Attach Medical Documents

Include photocopies of Gender Identity (GID) issued from the Chief Medical Officer (CMO) or Head of the Department of the respective hospital where the treatment has been done. Additionally, include a letter initiating hormone therapy.

Step 11: Fee Payment

Check with the Department of Publication for the applicable fee and payment instructions. Pay the required fee on https://bharatkosh.gov.in/.

Don't know how to pay eGazette fee on Bharatkosh?

Step 12: Write a Request Letter

Draft a letter addressed to the Controller of Publication, Department of Publication, with your contact details (telephone number and email). Submit this letter along with all above documents in hardcopy with CD.

Format:

To

               The Controller of Publications,

               Department on Publications,

               Civil lines, Delhi- 110054

Subject: Request for change of Name

Sir/ Ma'am,

I wish to change my name from {Applicant Old Name} to {Applicant New Name}. Kindly note the same in Gazette of India (Part-IV). i have completed all the formalities in all respect. All the required documents and CD are attached with this letter.

Thanking you,

Yours Faithfully

 

{Signature of the Applicant}

 

Name of the Applicant.                            : {Applicant New Name}

Address of the Applicant.                        : {Address of Applicant}

Mobile Number of Applicant                   : {Mobile number of Applicant}

E-mail ID of Applicant                              : {Email Id of Applicant}

Date of Submission to the department   : {Date of Submission}

Step 13: Courier Instructions

Courier all the aforementioned documents, including the original CD, to the Controller of Publication, Department of Publication, Civil Lines, Delhi-110054, behind Old Vidhan Sabha, near Vidhan Sabha Metro Station. Once the verification is complete, you will receive your name change certificate (Gazette Notification) within 40-50 days.

Frequently Asked Questions

In India, there isn't a defined restriction on the frequency of name changes. Nevertheless, the legal procedures involved in changing one's name may lead to scrutiny by authorities if changes occur too frequently.

If you want to change your name without any trouble, we provide a complete service to make it easy for you. Click on "Get Started", and let us handle the entire process for you.