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What is a relieving letter?
A relieving letter is an official document issued by an employer to an employee who is leaving their job or resigning. This letter serves as proof of the employee’s association with the company and contains essential information about their tenure, position, and conduct during their employment. A relieving letter is typically required by the employee’s new employer as part of the onboarding process.
Meaning of relieving letter in Hindi
| “रिलीविंग पत्र” या “निष्कासन पत्र,” जो किसी कर्मचारी को उसके नौकरी छोड़ने या इस्तीफा देने पर उसके नियोक्ता द्वारा जारी किया जाता है। यह पत्र कर्मचारी के कम्पनी के साथीकरण का प्रमाण होता है और आमतौर पर उनके कार्यकाल, पद और उनके कामकाज के बारे में जानकारी शामिल करता है। यह आमतौर पर कर्मचारी के नए नियोक्ता द्वारा प्रमाणपत्र प्रक्रिया का हिस्सा होता है और विभिन्न आधिकारिक उद्देश्यों के लिए प्रयुक्त किया जा सकता है। |
Meaning of relieving letter in Marathi
| “मोकळा पत्र” किंवा “सेवा प्रमाणपत्र,” ज्याने कोणत्याही कर्मचारीने आपली नौकरी सोडल्यास किंवा त्यांचे द्यावे असल्यास त्यांच्या नियोक्त्यार्थ्याने त्यांच्या कम्पनीशी संबंधित केलेल्या प्रमाणपत्र आहे. या पत्रात कर्मचारीच्या कार्यकाल, पद, आणि कर्मचारीच्या कामाच्या वेळीच्या आचरणाची माहिती सामावली जाते. हे प्रमाणपत्र सामान्यत: कर्मचारीच्या नव्या नियोक्त्यार्थ्याने विविध आधिकारिक कामांसाठी वापरले जाऊ शकते. |
Meaning of relieving letter in Tamil
| “விடுப்பு கடிதம்” (Viduppu Katidham) or “அனுமதிக்கப்பட்ட கடிதம்” (Anumadhikkappaṭṭa Kaṭidham). இது ஒரு உழைப்புத் துணைக்கடிதம் ஆகும், யாரோ ஒரு வேலை விட்டு அல்லது தாழ்ந்து விளக்கும்படியாக உழைந்திருந்தால் அத்தை அவர்கள் தாங்கள் வீட்டிலிருந்து விட்டு போக்க அறிதல். இந்த கடிதம் போக்கில் உழைந்த காலம், பதவி, மற்றும் உழைந்த வேலையில் மற்றும் நடந்ததின் கீழ் தகவல்களை சேர்க்கின்றது. இது அனைத்து அதிகாரிக குழுக்களத்திற்கும் பொருளாதாரமாக பெற்றுக் கொள்ள வேண்டிய பொதுவது ஆவது. |
Meaning of relieving letter in Kannada
| “ಬಿಡುಗಡೆ ಪತ್ರ” (Biḍugaḍe Patra) or “ಅನುಮೋದನಾ ಪತ್ರ” (Anumōdanā Patra). ಇದು ಒಬ್ಬ ಉದ್ಯೋಗಿಯು ಅವರು ತಮ್ಮ ಉದ್ಯೋಗವನ್ನು ಬಿಡುಗಡೆ ಮಾಡುವಾಗ ಅಥವಾ ರಾಜಿ ತೊರೆಯುವಾಗ ತಮ್ಮ ನೌಕರಿ ಮತ್ತು ಕೆಲಸದ ಕಾಣಿಕೆಯ ಬಗ್ಗೆ ಕಂಪನಿಯ ಅಧಿಕಾರಿಯ ದ್ವಾರಾ ಜಾರಿಗೊಳ್ಳುವ ಆಧಿಕಾರಿಕ ದಾಖಲೆಯಾಗಿದೆ. ಈ ಪತ್ರದಲ್ಲಿ ಸಾಮಾನ್ಯವಾಗಿ ಕರ್ಮಚಾರಿಯ ಸೇವಾಕಾಲ, ಹುದ್ದೆ, ಮತ್ತು ಕಾರ್ಯದಕ್ಷತೆಯ ಬಗ್ಗೆ ಮಾಹಿತಿ ಇದೆ. ಇದು ಕರ್ಮಚಾರಿಯ ಹೊರಹೊಮ್ಮುವ ಹೊರನೌಕರಿಗೆ ವಿವಿಧ ಆಧಿಕಾರಿಕ ಉದ್ದೇಶಗಳ ಮೂಲಕ ಅಗತ್ಯವಾಗುತ್ತದೆ. |
Meaning of relieving letter in Telugu
| “బిడుగు పత్రము” (Bidugu Patramu) or “అనుమోదనా పత్రము” (Anumōdanā Patramu). ఇది ఉద్యోగిని తమ ఉద్యోగానికి వెళ్ళేందుకు లేదా వ్యాయాపారాన్ని తొలగించింది అని చెప్పుకున్న కంపెనీ వాడికి వ్యక్తిగతంగా విమర్శించే ఆధికారిక పత్రముగా వాడుకోలు ఉంటుంది. ఇది వ్యక్తిగతంగా కంపెనీ లోని వాటకొరకు అగత్యమైన పనులకు అప్పగింతుంది. |
How to write a Relieving Letter?
Writing a relieving letter is pretty straightforward. Here’s a basic format and some guidelines to follow:
- Heading: Start with the company’s name, address, and the date at the top of the letter.
- Greeting: Address the letter to the employee who’s leaving with a friendly greeting.
- Employee Details: In the first paragraph, mention the employee’s name, their job title, and the dates they worked at the company.
- Resignation Confirmation: Confirm that the employee resigned and that the company accepted their resignation. Also, include the date when the resignation was accepted.
- Notice Period: State the notice period served by the employee. Confirm that they completed all their responsibilities during that time.
- Dues and Payments: Mention that all the money owed to the employee, like salary and reimbursements, has been paid. If there are any outstanding payments or reimbursements, specify the amount.
- Non-Disclosure Agreement: Include a part where the employee promises not to spill any company secrets.
- Goodbye and Best Wishes: Wrap it up with a friendly note, wishing the employee success in their future adventures.
- Complimentary Close: End with a polite closing, like “Sincerely” or “Best regards,” followed by the name and signature of the person who’s authorized to sign the letter.
Remember, a relieving letter is a friendly farewell and an important document for the employee, so keep it professional and courteous.
Relieving Letter Template
[Your Company Logo]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Date]
To Whom It May Concern,
This is to certify that [Employee’s Full Name], with Employee ID [Employee ID], was employed at [Company Name] from [Start Date] to [End Date].
During their tenure with us, [Employee’s Full Name] held the position of [Employee’s Position] and was responsible for [Brief Description of Duties and Responsibilities]. Throughout their employment, [Employee’s Full Name] demonstrated professionalism, dedication, and a strong work ethic. They effectively contributed to the success of the company, and their performance was consistently commendable.
We would like to acknowledge and appreciate [Employee’s Full Name]’s valuable contributions during their time with us. We wish them the best in their future endeavors.
This relieving letter is issued to [Employee’s Full Name] in good faith and without any reservations.
Sincerely,
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Seal (if applicable)]
Example of a Relieving Letter
[Company Logo]
eSahayak India Pvt Ltd
Zirakpur, Punjab- 140603
Phone: 7373737373
Email: hello@esahayak.io
Date: October 2, 2023
To Whom It May Concern,
This is to certify that Varsha, with Employee ID E12345, was employed at eSahayak from January 15, 2020, to September 30, 2023.
During her tenure with us, Varsha held the position of Senior Marketing Specialist and was responsible for managing marketing campaigns, analyzing market trends, and collaborating with cross-functional teams.
Throughout her employment, Varsha demonstrated professionalism, dedication, and a strong work ethic. She effectively contributed to the success of the company, and her performance was consistently commendable.
We would like to acknowledge and appreciate Varsha’s valuable contributions during her time with us. We wish her the best in her future endeavors.
This relieving letter is issued to Varsha in good faith and without any reservations.
Sincerely,
Gourav M
[Company Seal]
Is there any relieving letter law in India?
In India, the issuance of a relieving letter is not just a customary practice but is also guided by legal principles. Here are some key points regarding the relieving letter law in India:
- Mandatory under Employment Laws: The issuance of a relieving letter to an employee is often considered mandatory under various labor laws and regulations. While there may not be a specific law that explicitly requires a relieving letter, it is typically regarded as essential for the smooth transition of employees between jobs.
- Employee’s Right: An employee has the right to request a relieving letter from their former employer upon resignation or termination. The employer is legally obliged to provide this letter as it serves as proof of the employment relationship.
- Content of the Letter: The relieving letter typically includes details such as the employee’s name, employee ID, position held, dates of employment (start and end dates), and a brief description of the employee’s duties. It may also contain information about the employee’s conduct and performance during their tenure.
- No Negative Remarks: While it is customary to provide feedback on the employee’s performance, it is important to note that Indian labor laws discourage including negative or defamatory remarks in the relieving letter. Such remarks could lead to legal issues for the employer.
- Timing of Issuance: Employers are expected to provide the relieving letter to the departing employee at the time of their departure or shortly thereafter. Delay in issuing the letter can lead to legal complications.
- Employee’s Responsibilities: It is the responsibility of the departing employee to formally request the relieving letter from their employer. They may need to follow company-specific procedures for obtaining the letter.
- Usage of the Letter: The relieving letter is typically required by the new employer during the onboarding process. It may also be used for various official purposes, such as visa applications or background checks.
- Dispute Resolution: In case of any disputes or non-compliance with the issuance of a relieving letter, employees have the option to seek legal remedies through labor courts or forums in India.
Is Relieving Letter Important?
- Proof of Experience: It’s like a work certificate. When you apply for a new job, your future boss might want to see it. It tells them, “This person has done this job before.”
- Money Matters: The letter might also mention if you’re owed any money – like your last paycheck, bonuses, or paid leave. It’s your way of making sure you get what you’re supposed to.
- No Fights Later: It helps avoid fights. If there are any issues later on, the letter can clear things up. Your old boss can say, “They left on this date, and we agreed on these terms.”
So, in a nutshell, a relieving letter is like a diploma for your job, ensures you get paid what you’re owed, and keeps things friendly between you and your old employer.
What Should a Relieving Letter Say?
A relieving letter should have:
- Your name
- Your job title
- How long you worked there
- When your last day was
- A note saying you resigned, and they’re okay with it
Sometimes, it might also mention if they owe you any money or benefits.
In simple terms, it’s like your job certificate, saying you left on good terms.
Is relieving letter and experience letter the same?
A relieving letter is a formal document provided by an employer to an employee who is leaving the company. It serves as proof that the employee has completed their tenure with the company, and it typically includes details about their resignation, notice period, and settlement of dues. Its primary purpose is to confirm the employee’s departure on good terms.
An experience letter, on the other hand, is also issued by an employer to an employee who is leaving but focuses more on the employee’s work experience and performance during their time with the company. It provides a detailed account of the employee’s job roles, responsibilities, achievements, and contributions. An experience letter is often used by employees when seeking new job opportunities to showcase their work history and skills.
In summary, while both letters are related to an employee’s departure from a company, a relieving letter primarily confirms the departure and settlements, while an experience letter emphasizes the employee’s work experience and accomplishments.
How to write a mail asking for relieving letter?
Subject: Request for Relieving Letter
Dear [Employer’s Name/HR Department],
I hope this email finds you well. I am writing to request a relieving letter as I have recently completed my notice period and officially resigned from my position at [Company Name].
I kindly request that the relieving letter be issued at your earliest convenience. This letter is an important document that I may need for future employment opportunities. I want to assure you that I have fulfilled all my responsibilities and duties during my tenure with the company.
If there are any additional formalities or dues that need to be addressed before issuing the relieving letter, please let me know, and I will be happy to assist in completing them promptly.
I appreciate your attention to this matter and look forward to your prompt response. Thank you for your understanding and cooperation.
Sincerely,
[Your Name]