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How to write a Relieving Letter?
A Relieving Letter is a formal document issued by an employer to confirm the acceptance of an employee’s resignation and their release from employment. Here’s how you can write one:
Structure of a Relieving Letter
- Company Letterhead: Begin with the company’s official letterhead, which typically includes the company’s name, logo, address, and contact information.
- Date:Â Write the date on which the letter is issued.
- Recipient’s Details: Include the full name and address of the employee who is receiving the Relieving Letter.
- Salutation: Start with a formal salutation, such as “Dear [Employee’s Name],”
- Introduction: In the opening paragraph, state that the employee’s resignation has been accepted, and they are relieved from their duties as of a specific date.
- Details of Employment: Provide details such as the employee’s full name, job title, start date, end date, and any specific project or responsibilities they were handling.
- Appreciation: Express appreciation for the employee’s contributions during their tenure.
- Final Settlement:Â If applicable, mention any pending dues, final settlement, or return of company property.
- Contact Information:Â Include contact details for further communication or clarification.
- Closing: Use a polite closing, such as “Sincerely” or “Yours faithfully,” followed by the signature of an authorized person, their full name, and job title.
Relieving Letter Format
[Company Letterhead]
[Date]
[Employee’s Name]
[Employee’s Address]
Dear [Employee’s Name],
We hereby acknowledge the acceptance of your resignation, and you are officially relieved from your position as [Job Title] with [Company Name] as of [Last Working Day], which was [Date].
During your tenure with us, you have made valuable contributions to our organization, and we appreciate your dedication and hard work.
Please note that all your dues have been settled as per our records, and any company property or documents in your possession must be returned promptly.
For any further queries or information, feel free to contact [HR Manager’s Name] at [HR Manager’s Email Address].
Sincerely,
[Authorized Person’s Signature]
[Authorized Person’s Full Name]
[Authorized Person’s Job Title]
[Company Name]
[Company Address]
[Company Contact Information]
Example of a Relieving Letter
How to write an Experience Letter?
An Experience Letter describes an employee’s work history, skills, and contributions. Here’s how you can write one:
Structure of an Experience Letter
- Company Letterhead: Begin with the company’s official letterhead.
- Date:Â Write the date on which the letter is issued.
- Recipient’s Details: Include the full name and address of the employee receiving the Experience Letter.
- Salutation: Start with a formal salutation, such as “To Whom It May Concern,” or address it directly to the employee if applicable.
- Introduction: In the opening paragraph, state that the letter is an Experience Letter and provide the employee’s full name and job title.
- Employment Details: Mention the duration of the employee’s association with the company, including the start and end dates.
- Roles and Responsibilities: Describe the employee’s roles, responsibilities, and contributions to the organization. Highlight their skills and abilities.
- Salary (if applicable): Include the employee’s salary scale or earnings if relevant.
- Appreciation: Express appreciation for the employee’s contributions and wish them success in their future endeavors.
- Contact Information:Â Include contact details for further verification or reference.
- Closing: Use a polite closing, such as “Sincerely” or “Yours faithfully,” followed by the signature of an authorized person, their full name, and job title.
Experience Letter Format
[Company Letterhead]
[Date]
[Employee’s Name]
[Employee’s Address]
To Whom It May Concern,
This is to certify that [Employee’s Full Name] was employed as [Employee’s Job Title] with [Company Name] from [Start Date] to [End Date].
During their tenure with us, [Employee’s Name] consistently demonstrated exceptional skills and dedication in their role. Their responsibilities included [Brief Description of Responsibilities], and they excelled in [Specific Achievements or Contributions].
[Employee’s Name] was an invaluable member of our team and contributed significantly to the success of various projects. Their ability to [Highlight Key Skills or Abilities] made a positive impact on our organization.
We confirm that [Employee’s Name] was compensated at a rate of [Salary Details] during their employment with us.
We appreciate the contributions of [Employee’s Name] during their time with [Company Name] and wish them all the best in their future endeavors.
For any further inquiries or verification, please feel free to contact us at [Company Contact Information].
Sincerely,
[Authorized Person’s Signature]
[Authorized Person’s Full Name]
[Authorized Person’s Job Title]
[Company Name]
[Company Address]
[Company Contact Information]