A relieving letter is an important document issued by an employer to an employee who is leaving their organization. It serves as formal confirmation that the employee’s resignation has been accepted and that they are relieved from their duties and responsibilities.
This document is crucial for the departing employee as it can impact their future job prospects and career progression.
Here, we will delve into the various aspects of a relieving letter, including its purpose, contents, format, and significance. We will also explore the best practices for issuing relieving letters and how they contribute to a smooth transition for both the departing employee and the organization.
It serves several important purposes:
Confirmation of Resignation: It formally acknowledges the employee’s resignation and the acceptance of the same by the employer.
Release from Duties: It declares that the employee is relieved from their job responsibilities, effective from a specified date.
Record of Employment: It acts as a record of the employee’s tenure with the company, including the start and end dates of employment.
Professional Credential: It provides a professional reference for the departing employee, verifying their work experience and employment history.
Job Transition: It assists the employee in transitioning to a new job or career by showcasing their previous employment in a credible manner.
💡 Best Practice: Ensure that you obtain an Undertaking from your employees prior to sharing the relieving letter. Get the Undertaking Letter Signed for Free if you use eSahayak for generating Relieving Letter.
Sample Relieving Letter Template Format
Common Problems Faced by HRs and Small Company Owners
Time-Consuming Manual Work
The process of drafting relieving letters manually, especially for multiple employees, is time-consuming and can lead to delays in HR operations.
Copy-pasting generic templates and customizing them for each employee is a laborious task.
Creating uniform and professionally formatted relieving letters can be challenging when using MS Word or other word processing software.
Inconsistencies in formatting may affect the document’s credibility and professionalism.
Data Entry Errors
Manual data entry increases the risk of typographical errors, which can lead to inaccuracies in the relieving letters.
These errors can result in misunderstandings and disputes between HR and departing employees.
Ensuring that relieving letters comply with local labor laws and regulations is crucial. However, staying updated with changing laws can be overwhelming for small business owners.
Non-compliance can lead to legal issues and penalties.
Storage and Retrieval:
Storing physical copies of relieving letters can be cumbersome and may result in document loss or damage.
Locating and retrieving specific letters when needed can be a time-consuming task.
Coordinating the signing of relieving letters between HR, departing employees, and other stakeholders can be challenging, especially if employees have already left the premises.
Miscommunication or delays in the process can lead to frustration and disputes.
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How eSahayak Can Solve These Problems
Relieving Letter Template
eSahayak offers a user-friendly platform with a latest Relieving Letter format.
HR professionals can create relieving letters in minutes by answering a few simple questions in an online form, eliminating the need for manual drafting.
Consistent and Professional Formatting
eSahayak ensures that all generated relieving letters are professionally formatted, providing a uniform and polished look to the documents.
This enhances the organization’s image and credibility.
The automated process reduces the risk of data entry errors, ensuring accurate and error-free relieving letters.
HRs can confidently provide employees with legally compliant documents.
Legal Compliance Assistance
eSahayak stays updated with labor laws and regulations, ensuring that all relieving letters generated on the platform are compliant with current legal requirements.
Small business owners can trust eSahayak to handle the complexities of legal compliance on their behalf.
Effortless Storage and Retrieval
eSahayak offers secure cloud storage for all HR documentation, including relieving letters in your eSahayak account.
Users can easily search for and retrieve specific documents when needed, saving time and reducing the risk of document loss.
The eSahayak platform facilitates efficient communication by sending relieving letters for signatures directly to both HR and departing employees via WhatsApp.
This eliminates delays and ensures a smooth and transparent process.
How to create Relieving Letter using eSahayak?
Initiate the Process: To begin the process of obtaining your relieving letter via eSahayak, simply click on the action button. This action will lead you to a user-friendly interface designed for your ease and convenience.
Complete the Form: On this intuitive interface, you’ll find a form where you’ll be prompted to fill in your essential details. Whether you’re accessing our platform from your mobile phone or desktop computer, rest assured that our system is optimized for both. It’s crucial to provide accurate and comprehensive information during this step to ensure that your relieving letter is precise and highly effective.
Secure Payment: Once you’ve meticulously verified and submitted your details, the next step involves making a secure payment. Your transaction will be promptly confirmed, and as a result, you will gain immediate access to your relieving letter.
Delivery Options: At eSahayak, we believe in providing you with choices that cater to your preferences. You have the flexibility to receive your relieving letter via WhatsApp for instant access. Alternatively, if you prefer a physical copy, we offer a doorstep delivery option. Your convenience is our priority, and we are dedicated to delivering your relieving letter in the manner that best suits your needs.
Think of eSahayak as your trusty sidekick, fighting the paperwork villains on your behalf. No more wrestling with Word templates or wondering if your document looks as messy as your handwriting after a caffeine overdose. Say goodbye to data entry blunders that could turn your relieving letter into a comedy of errors. And if legal jargon makes your head spin faster than a carousel, let eSahayak be your legal compliance superhero. Plus, with cloud storage, you’ll never have to play hide and seek with your documents again. It’s like having a personal assistant who doesn’t take coffee breaks!
Just click that action button to get started, fill out the user-friendly form, make a secure payment, and choose your preferred delivery method – WhatsApp or good old doorstep delivery. It’s all about your convenience, and eSahayak is dedicated to making your life easier.
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Frequently Asked Questions
Is relieving letter compulsory?
A relieving letter is not compulsorily needed but mainly shows a strong relationship between the employer and employee and comes useful for the employee when they will be pursuing their next employment.
Can the employer deny relieving letter?
Yes! An employer can deny relieving letter as they have the right to deny issuing a relieving and experience certificate if the employee was terminated.
How is a Release letter different from that of an Experience Letter?
In the relieving letter, the HR department of the organization confirms the employee about their resignation letter and notes the final date of employment whereas the experience letter states what kind of experience you have and the time duration from starting till ending.
Is relieving letter a legal document?
A relieving letter is an official document issued to the employee when he/ she leaves the organization. As per the company’s policies, this letter is submitted following the employee’s notice period. It is an important document which is required during the time of joining another organization.
Is it compulsory to give relieving letter to employee?
For bad behaviour, your company has the right to initiate disciplinary action. However, withholding the relieving letter will nullify his tenure at your company. It could destroy his career as well. By the way, no law mandates the compulsory issue of the relieving letter.
Can we sign a relieving letter digitally?
Yes, you can definitely sign the relieving letter digitally.
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